Register purchase

If you have made a purchase for resale or use in your company you have to register the purchase in your accounting. In Conta it is easy.

Go to the menu > NEW PURCHASE > REGISTER NEW TRANSACTION > PURCHASE to get started. 

If there is a purchase that should be periodized you can click on DISPLAY OPTIONS and then ADD PERIODIZATION. 

Register purchase is for purchases with an invoice. However, you can also add purchases with receipts. Then you have to use the receipt number instead of the invoice number.

Upload voucher

When you register a purchase you need to upload a voucher to the transaction. A voucher is documentation of the purchase. It can be an invoice or a receipt.

You can upload files directly when registering purchases or send it to UPLOADED VOUCHERS. 

If you have made a purchase with an invoice, you need to pay it in your online bank and set a payment date (many people use the same date as the due date on the invoice). 

Fill out the transaction details

When you are registering a purchase you must start with filling out the transaction details. The first thing you have to do is fill out the information about the supplier. If it is a new supplier you can click on REGISTER NEW SUPPLIER.

Then you fill out the the total amount and a description of the purchase, the date the purchase was made, the due date and invoice number (receipt number if the purchase was with receipt).

The next step is to choose what account the purchase should be registered in. 

Let’s say you have made a purchase of goods you are going to sell from your business. That is a common type of purchase in a business.  When you write “Goods for resale” in the description section, our AI will suggest the account the purchase should be registered in. For the expenditure account the AI suggests 4300 Consumption of goods purchased for resale. 

AI helps you with bookkeeping in Conta. Our AI will give you suggestions to expenditure accounts based on the supplier and your description of your purchase.

The amount will be filled in automatically under «Expenses». So will the VAT-amount. 

If you have the Smart subscription you can connect the purchase to a specific department or project. 

Split purchase 

If the invoice or receipt contains different product lines belonging to different expenditure accounts, you have to split the purchase for the invoice to be registered correctly. 

The total will still remain the same, but if you have made a purchase where different product lines need to be registered in different expenditure accounts you need to click on SPLIT PURCHASE. 

Have you paid the invoice? 

The reason why you have to answer whether the invoice is paid or not, is that when the money goes out of your account paying the invoice, it is also considered as a transaction that needs to be registered. 

If you have paid the invoice, choose what account you paid the invoice with.

Now you are done filling out the information, and you can click CREATE PURCHASE and the purchase is registered.